Facilities Co-ordinator
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Full Time/Permanent
Workplace
ICT, Technical
Facilities Management (main)
Estates, Property
Administration
ICT, Technical
Facilities Management (main)
Estates, Property
Administration
£40,000 to £49,999
£42,000 - £46,000
South East
Abingdon, Oxfordshire
303
04-10-2023 01:49 PM
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Job Title: Facilities Co-ordinator, Abingdon, Permanent
Reference: 303
Summary of the Facilities Co-ordinator role:
Facilities Co-ordinator Deliverables / Outcomes (include but are not limited to):
- Support the outsourced management team with client practices, including OIMS, safety and general expectations.
- Act as the primary point of contact for FM Information within scope of contract.
- Support the Projects & FM Team leader in co-ordination of the site team.
- Direct line management of Helpdesk Administrator.
- Communication and administration in relation to other roles, including:
- Tech & Compliance Manager.
- Variable/interim personnel, e.g. Projects & Safety personnel.
- Support the transition project to embed a new FM structure and supply partners.
- Implementation of CAFM system, including training and troubleshooting, with support from the system admin and transition team.
- Be the primary CAFM system manager (with external system admin support year 1).
- Maintain permissions & CAFM access across the business, including new starters.
- Client security group for SSO and access.
- Gather client feedback & requirements to develop Planon for customer benefits.
- Assist with future CAFM development phases to introduce new functions to system.
- Create management reports that show the demands across site to ensure correct financial assignment, showing areas of potential savings.
- Manage email Distribution Lists.
Skills, Experience & Qualifications:
- Customer service and/or FM experience (essential).
- Good verbal and written communication (customer focused service outlook).
- High level of organisation skills with an eye for detail.
- Good people management skills.
- Ability to utilise technology (including CAFM systems) for the benefit of the client.
- Effective communication & interaction with colleagues and client team.
- Ability to respond to changing requirements and work across multiple interfaces.
- Self-starter with ability to work autonomously when required to do so.
Location: Abingdon, site based
Start date: Immediate
Duration: Permanent (with initial 6-month probation period review)
Salary: £42,000 - £46,000 (depending on experience) plus enhanced holiday allowance (25 days + bank holidays)
Application Deadline: open until filled
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Department/function
Region
Employment Type
- Building Design, Planning, Development 2
- Catering 3
- Construction 19
- Contracts, Projects, Bids 8
- Energy Management 32
- Engineering, Maintenance 224
- Estates, Property 5
- Facilities Management (main) 114
- Hard Services 26
- Health & Safety 1
- HVAC 74
- Management 5
- M&E 81
- Operations 28
- Sales & Marketing 2
- Soft Services 1
- ICT, Technical 2
- Workplace 2